App · Scheduling

Booking that runs itself.

Online and in-person scheduling and payments — built for service pros, medical practices, and any team that books by the hour. Calendars sync, deposits land, reminders go out, and you keep the door open for the next customer.

Two-way calendar syncGoogle · Apple · Outlook · Microsoft 365
Stripe + PayPalCard, ACH, wallets — all at checkout
No-show insuranceAuto fees + deposit captures
API + webhooksWire it into anything you run
What Calendefy does

Everything you need to take a booking — in one app.

Three workflows, deeply built and quietly automated, replace the scheduling-payments-reminders mess you used to glue together.

The booking page

A booking page customers actually want to use.

One link. Real-time availability. Custom intake forms. Buffer times, lead times, and minimum notice — all out of the box.

  • Branded booking page with your logo, colours, and copy
  • Real-time availability across every team member
  • Smart intake forms with conditional questions
  • Time-zone aware for remote consults
March 202615 slots open
MTWTFSS 3456789 10111213141516
9:00 am10:30 am12:00 pm 1:30 pm3:00 pm4:30 pm
Payments + deposits

Get paid the second the slot is booked.

Capture a deposit at booking, the balance at the door, or charge in full upfront. Stripe and PayPal are built in — your money lands where it always has.

  • Deposits, full payments, or pay-at-the-door
  • Tip prompts, gratuity rules, and split tenders
  • Refunds and partial captures from one screen
  • 1099-ready exports at year-end
Booked + paid
60-min consultation$120.00
Deposit captured (Mar 12)$30.00
Tip$18.00
Total$138.00
Send receipt
Reminders + no-show insurance

Reminders that don't ghost. Fees that don't get awkward.

SMS, email, and push reminders fire automatically. If they no-show, the deposit captures. If they cancel late, a fee runs. You don't have the conversation; the policy does.

  • SMS, email, and push delivered on your cadence
  • Customer-facing reschedule links right in the message
  • Late-cancel fees, no-show captures, deposit forfeitures
  • Pre-visit forms, intake docs, and prep checklists
Booking confirmedTue 9 Mar · 10:42 am
24h reminder sentSMS + email · 10:30 am
2h reminder sentSMS · 8:30 am · Confirmed
4
AppointmentToday · 10:30 am
Industries

Built for the way your industry actually books.

Calendefy ships with workflows tuned for the businesses that book by the hour — adapt them to your shop in minutes.

Medical & dental

Patient self-scheduling, pre-visit forms, deposits, and intake docs that arrive ready for the front desk.

Salons & spas

Stylist-by-stylist availability, packages, gratuity prompts, and rebooking links built into every receipt.

Fitness & coaching

Group classes, recurring sessions, attendance tracking, and class passes that count themselves down.

Service pros

Truck-rolls, on-site bookings, deposits, and after-job invoicing handed off to Invoicefy in one tap.

How it works

Three steps. Then customers book themselves.

You don't need a setup specialist. Most teams are taking real bookings before they finish their morning coffee.

01 · Sign up

Create a Calendefy account.

Free to start. No credit card. Add your logo, your colours, and the services you offer.

02 · Connect

Sync your calendar & payments.

Google, Apple, Outlook, Microsoft 365 — pick yours. Connect Stripe or PayPal in two clicks.

03 · Share & book

Drop your booking link anywhere.

Instagram bio, signature, website, QR code on the door. Customers book. You get pinged.

Stop chasing schedules. Start running on Calendefy.

Bookings, payments, reminders, and no-show fees on one set of rails. The next appointment fills itself; you keep the lights on.